Strategic Approach to Modern Government IT Portfolio Architecture and Planning - ERP Spain.com - España y América Latina

Federal agencies have been managing Application and Technology portfolios for years. However, much of the data that describes these portfolios has grown stale either because updates are not made in a timely manner, or diagrams are not accurate any longer. So, the very first step to become “strategic” is to treat all data as a “strategic asset.” It is not sufficient to use old methods to keep data fresh – just like it is to let outdated assets remain in use simply because there are “no glaring problems.” When data is considered “strategic”, there must be new policies and responsibilities that are distributed throughout the organization, including accountability for keeping data fresh. A key metric is defining data completeness criteria for the different types of assets. When these new behaviors are understood, and everyone is trained in their new activities, then the organization can start to trust that any portfolio data accessed is as fresh as possible. Strategic Portfolio Management is a combination of metrics and behaviors, shared throughout the organization. At this point, organizations can focus on the decisions to make significant adjustments such as retiring assets, upgrading assets or even consolidating assets in order to trim costs, reduce risks, and improve outcomes.